fbpx

Administration Assistant

About the business

Nan Tien Institute is a private, not for profit, government accredited Higher Education provider founded by Venerable Master Hsing Yun, launched in 2011 within the precinct of the Nan Tien Temple, in Wollongong, Australia.

We offer postgraduate programs in Applied Buddhist Studies, Health and Social Wellbeing, Humanistic Buddhism and Mental Health as well as customized Continuing Professional Development (CPD) programs and special interest subjects across the areas of meditation, mindfulness, and health.

Employment Type:

 

Full-time position 76 hours per fortnight.

 

Award Classification:

 

Educational Services (Post-Secondary Education) Award 2010 Level 4, Pay Point 1

 

Reporting Relationship

 

Reports to the Dean of Studies

 

Mission and Values

Our mission is to educate students in a context informed by Buddhist wisdom and values through the academic study of arts, education, human welfare’s religion, and other disciplines to facilitate cultural understanding and appreciation of a multicultural and diverse society.

Primary Position Purpose

The administration assistant is responsible for providing administrative support to the Dean of Studies and the taking of minutes for meetings and committees of the Institute.

Qualifications:

  • Minimum of Certificate IV in Business Sales or relevant qualification.

Experience:

  • Minimum of 3 years’ experience in a relevant sales position.

Skills:

  • Excellent communication and interpersonal skills.

Critical Competencies:

  • Problem-solving – Investigate issues within policy, propose solutions and process enhancements for future prevention.
  • Critical Thinking – Ability to think creatively and process knowledge beyond an immediate solution.
  • Report Writing – Well-developed writing skills to effectively communicate minutes and actions from Committees and Board meetings and to develop general correspondence as required.
  • Excellent Interpersonal Skills – To establish good working relationships with colleagues and Senior staff members enabling effective cross unit collaboration.
  • Integrity – Ability to maintain confidentiality and uphold the values of the Institute.
  • Policy and Compliance – Ability to interpret and apply the Institute’s policies and relevant government legislation and work within these frameworks.
  • Technology – Ability to use systems to complete functions of the role. Identify efficiencies within process and the use of technology to improve processes.

 

Major Responsibilities

  • Schedule meetings.
  • Accurately record minutes of specified committees and Board meetings.
  • Compile and distribute meeting papers.
  • Follow-up on action items.
  • Provide general administrative support to the Dean of Studies and Heads of Program.

 

General Employee Responsibilities

  • To fulfill the role responsibilities in good faith To establish and maintain positive work relationships with colleagues.
  • To engage positively in interactions with students To behave and act in a manner consistent with the NTI Code of Conduct
  • Undertake the responsibilities of the position adhering to:
  • Equal opportunity and anti-discrimination legislation and requirements;
  • Workplace Health & Safety (WHS) legislation and requirements; and O Institute requirements for record-keeping

 

SELECTION CRITERIA:

Essential Criteria

  • Excellent written and oral communication skills
  • Previous experience in an Administration or Secretariat role, with minute-taker responsibilities.
  • Well-developed interpersonal skills including the ability to work in a team, manage timelines and meet deadlines.
  • Intermediate-Advanced Microsoft Office Skills
  • Strong commitment to the values of the Nan Tien Institute

How to apply:

Please provide us with a copy of your resume and cover letter addressing the above selection criteria.

Submit your application here

For enquiries please contact Human Resources at hr@nantien.edu.au

Closing date: Friday 9th April 2021

Nan Tien Institute is an Equal Opportunity Employer.

ABOUT NAN TIEN INSTITUTE

Nan Tien Institute (NTI) is a private, not for profit, government accredited higher education provider offering studies in the areas of Buddhist studies, health and wellbeing, within an environment that incorporates contemplative education.

NTI offers postgraduate programs in Applied Buddhist Studies, Health and Social Wellbeing, Humanistic Buddhism, and Mental Health as well as customised Continuing Professional Development (CPD) programs and special interest subjects across the areas of meditation, mindfulness and health.